Appeal Procedures
If an organization applies for tax-exempt status and receives an adverse determination letter from EO Determinations, the organization will be advised of its right to protest the determination by requesting Appeals Office consideration (this process does not apply to adverse determinations issued by EO Technical). The organization must send its protest to the EO area manager of the office issuing the adverse letter. The letter must be sent within 30 days from the date of the adverse determination letter and must state whether it wishes an Appeals Office conference.
Representation. A principal officer or trustee may represent an organization at any level of appeal within the IRS. Or, the organization may be represented by an attorney, certified public accountant, or individual enrolled to practice before the IRS.
If the organization’s representative attends a conference without a principal officer or trustee, the representative must file a proper power of attorney or a tax information authorization before receiving or inspecting confidential information. Form 2848, or Form 8821, Tax Information Authorization, as appropriate (or any other properly written power of attorney or authorization), may be used for this purpose. These forms may be obtained from the IRS. For more information, get Publication 947, Practice Before the IRS and Power of Attorney.
Appeals Office Consideration
The protest to the Appeals Office should be filed with the local Appeals Office considering the application and contain all of the following information.
- The organization’s name, address, daytime telephone number, and employer identification number.
- A statement that the organization wants to protest the determination.
- A copy of the letter showing the determination you disagree with, or the date and symbols on the determination letter.
- A statement of facts supporting the organization’s position in any contested factual issue.
- A statement outlining the law or other authority the organization is relying on.
- A statement as to whether a conference at the Appeals Office is desired.
The statement of facts (item 4) must be declared true under penalties of perjury. This may be done by adding to the protest the following signed declaration:
“Under penalties of perjury, I declare that I have examined the statement of facts presented in this protest and in any accompanying schedules and statements and, to the best of my knowledge and belief, it is true, correct, and complete.”
Signature.
If the organization’s representative submits the protest, a substitute declaration must be included, stating:
- That the representative prepared the protest and accompanying documents, and
- Whether the representative knows personally that the statements of fact contained in the protest and accompanying documents are true and correct.
Be sure the protest contains all of the information requested. Incomplete protests will be returned for completion.
If a conference is requested, it will be held at the Appeals Office, unless the organization requests that the meeting be held at a field office convenient to both parties.
The Appeals Office, after considering the organization’s protest as well as information presented in any conference held, will notify the organization of its decision and issue an appropriate determination letter. An adverse decision may be appealed to the courts (discussed later).
Appeals offices must request technical advice from EO Technical on any exempt organization issue concerning qualification for exemption or foundation status for which there is no published precedent or for which there is reason to believe that nonuniformity exists. If an organization believes that its case involves such an issue, it should ask the Appeals Office to request technical advice.
Any determination letter issued on the basis of technical advice from EO Technical may not be appealed to the Appeals Office for those issues that were the subject of the technical advice.
EO Technical Consideration
If an application is referred to EO Technical for issuance of a ruling and an adverse ruling is issued, the organization will be informed of the basis for the conclusion, its right to file a protest within 30 days, and its right to have a conference at Headquarters.
Administrative Remedies
In the case of an application under section 501(c)(3), all of the following actions, called administrative remedies, must be completed by your organization before an unfavorable ruling or determination letter from the IRS can be appealed to the courts.
- The filing of a substantially completed application Form 1023 or group exemption request under section 501(c)(3) (described earlier in this chapter) or the filing of a request for a determination of foundation status (see Private Foundations and Public Charities in chapter 3).
- In the case of a late-filed application, requesting relief under section 301.9100 of the Income Tax Regulations regarding applications for extensions of time for making an election or application for relief from tax (see Application for Recognition of Exemption in chapter 3).
- The timely submission of all additional information requested to perfect an exemption application or request for determination of private foundation status.
- Exhaustion of all administrative appeals available within the IRS, including protest of an adverse ruling in the EO Technical original jurisdiction exemption application cases.
The actions just described will not be considered completed until the IRS has had a reasonable time to act upon the appeal or protest, as the case may be.
An organization will not be considered to have exhausted its administrative remedies before the earlier of:
- The completion of the steps just listed and the sending by certified or registered mail of a notice of final determination, or
- The expiration of the 270-day period in which the IRS has not issued a notice of final determination and the organization has taken, in a timely manner, all reasonable steps to secure a ruling or determination.
270-day period. The 270-day period will be considered by the IRS to begin on the date a substantially completed Form 1023 or group exemption request is sent to the IRS. See Application Procedures, earlier, for information needed to complete Form 1023.
If the application does not contain all of the required items, it will not be further processed and may be returned to the applicant for completion. The 270-day period, in this event, will not be considered as starting until the date the application is remailed to the IRS with the requested information, or, if a postmark is not evident, on the date the IRS receives a substantially completed application.
Appeal to Courts
If the IRS issues an unfavorable determination letter or ruling to your organization and you have exhausted all the administrative remedies just discussed, your organization can seek judicial remedies.
For example, if your organization has paid the tax resulting from the unfavorable determination and met all other statutory prerequisites, it can file suit for a refund in a United States District Court or the U.S. Court of Federal Claims. Or, if your organization elected not to pay the tax deficiency resulting from the unfavorable determination and met all other statutory prerequisites, it can file suit for a redetermination of the tax deficiencies in the United States Tax Court. For more information on these types of suits, get Publication 556, Examination of Returns, Appeal Rights, and Claims for Refund.
In certain situations, your organization can file suit for a declaratory judgment in the U.S. District Court for the District of Columbia, the U.S. Court of Federal Claims, or the U.S. Tax Court. This remedy is available if your organization received an adverse notice of final determination, or if the IRS failed to make a timely determination on your initial or continuing qualification or classification as an exempt organization. However, your exempt status claim must be as:
- An organization qualifying under section 501(c)(3),
- An organization to which a deduction for a contribution is allowed under section 170(c)(2),
- An organization that is a private foundation under section 509(a), or
- A private operating foundation under section 4942(j)(3),
- A cooperative organization that is exempt from tax under section 521.
Adverse notice of final determination. The adverse notice of final determination referred to above is a ruling or determination letter sent by certified or registered mail, holding that your organization:
- Is not described in section 501(c)(3) or section 170(c)(2),
- Is a private foundation as defined in section 4942(j)(3), or
- Is a public charity described in a part of section 509(a) or section 170(b)(1)(A) other than the part under which your organization requested classification.
Favorable court rulings – IRS procedure. If a suit results in a final determination that your organization is exempt from tax, the IRS will issue a favorable ruling or determination letter, provided your organization has filed an application for exemption and submitted a statement that the underlying facts and applicable law are the same as in the period considered by the court.
Source: http://www.irs.gov/publications/p557/ch01.html#d0e685
A protest to the Appeals Office must be filed with office indicated on the adverse letter the organization receives, and contain the following information:
- The organization’s name, address, and employer identification number;
- A statement that the organization wants to protest the determination;
- The date and symbols on the determination letter;
- A statement of facts supporting the organization’s position in any contested factual issue;
- A statement outlining the law or other authority the organization is relying on; and
- A statement as to whether a conference at the Appeals Office is desired.
The statement of facts (item 4) must be declared true under penalties of perjury. This may be done by adding to the protest the following signed declaration:
Under penalties of perjury, I declare that I have examined the statement of facts presented in this protest and in any accompanying schedules and statements and, to the best of my knowledge and belief, it is true, correct, and complete.
If the organization’s representative submits the protest, a substitute declaration must be included, stating:
- That the representative prepared the protest and accompanying documents; and
- Whether the representative knows personally that the statements of fact contained in the protest and accompanying documents are true and correct.
The protest must contain all the information requested. Incomplete protests will be returned.
If a conference is requested, it will be held at the Appeals Office, unless the organization requests that the meeting be held at an IRS office convenient to both parties.
The Appeals Office, after considering the organization’s protest and information presented in any conference, will notify the organization of its decision and issue an appropriate determination letter. An adverse decision may be appealed to the courts.
Appeals offices must request technical advice from EO Technical on any exempt organization issue concerning qualification for exemption or foundation status for which there is not published precedent or for which there is reason to believe that nonuniformity exists. If an organization believes that its case involves such an issue, it should ask the Appeals Office to request technical advice.
Source: http://www.irs.gov/charities-non-profits/?,,id=160181,00.html
Additional information:
Publication 892, Exempt Organization Appeal Procedures for Unagreed Issues
Publication 556, Examination of Returns, Appeal Rights, and Claims for Refund
Private Foundation Excise Tax Appeal Procedures
This article explains the procedures an organization must follow in appealing the imposition of Private Foundation Excise Taxes. Appeals of these taxes are handled by the local Appeals Office in each of the area offices of the Internal Revenue Service.
An excise tax appeals case may involve the following steps:
- Thirty-day letter
- Taxpayer protest and Appeals office consideration
- Request for technical advice from IRS Exempt Organizations Technical Divison
- Statutory notice of deficiency
- Claim for refund or credit
For appeal procedures that apply to cases involving issues subject to the declaratory judgment provisions of section 7428 of the Internal Revenue Code, see Declaratory judgment cases, and Chapter 1 of Publication 557, Tax-Exempt Status for Your Organization . These issues include qualification under section 501(c)(3) or as an operating foundation, classification as a private foundation, and eligibility to receive deductible charitable contributions.
Additional information:
Publication 892, Exempt Organization Appeal Procedures for Unagreed Issues
DISCLAIMER: This information is not intended to provide legal or accounting advice, or to address specific situations. Please consult with your legal or tax advisor to supplement and verify what you learn here.
