There are countless charity event checklist templates available on the internet. Any of them can help you organize and host a successful affair, but you’ll notice that there are many items unshared between different lists. While not every template will match exactly, there are a few items that you should ensure are on your checklist.
1) Form the Appropriate Committees
Wouldn’t it be great if one person always had the time and ability to create and host a charity event? Unfortunately, this isn’t typical in many nonprofits. This is why forming event committees is so important, and it should be at the very top of your charity event checklist.
Of course, smaller events may not need as many people on a committee. In fact, fledgling nonprofits may be able to squeak by using the same people on different committees. Create a committee for planning, hosting and day-of-event activities. Subcommittees should be utilized for large events.
2) Create an In-Depth Schedule
Your committees are tasked with making sure everything runs smoothly, but you need to make sure they understand what’s on their plate. This makes creating a schedule a vital feature of any great event checklist.
Write down every single task that needs to be performed for your event to be successful. List each of these tasks in an accessible format and base their deadlines on when they must be completed without causing any disruption. Any good charity event checklist template includes a space for scheduling. Rest assured that there’s a reason behind this.
3) Create Publicity Materials
You could have the best plan to engage donors at a fundraising event that’s ever been invented, but if people don’t know about the occasion, you’re going to fall short of your goals. Because of this, creating publicity materials should hold an indispensable space on your event checklist.
Think outside of the box when considering publicity materials. This Easy Ways to Promote Your Fundraiser article is full of useful ideas. You should also consider traditional methods, such as flyers and direct mailers, when planning your event.
Every Charity Event Checklist Template Helps
Using a charity event checklist template can help you identify important aspects of preparation that you may have otherwise overlooked. In fact, utilizing templates for everything you do with your nonprofit can be beneficial. Take a moment to check out this fundraiser resource page for guidelines, templates and examples of creating a successful charity event.